Category Information
Job Title: Vice President
Division: Property Management
Status: Not Exempt
Supervisor/ Reporting: President
Supervisorial Responsibilities: Property Management Division

 

Description

The Vice President of Property Management Division oversees all property management operations of the organization and exercises broad supervisorial responsibilities over the Division staff.

The Vice President is a key member of the Division, must be a responsible and responsive business manager, must have a California Real Estate salesperson or broker’s license, and must be thoroughly knowledgeable in all aspects of property management of affordable housing properties.  The Vice President works closely with the President, Executive Vice President, and the Board of Directors;  is a spokesman and representative of the organization; and promotes its vision, mission, goals, and objectives.

Essential Job Duties & Responsibilities:

To perform the job successfully, an individual must be able to perform each essential duty satisfactorily.  Because of California law, all duties are under the direct purview and supervision of the President (broker-officer).

The duties of the position of Vice President of Property Management include, but are not limited to, the following:

Essential Duty or Responsibility
1. Oversees the Property Management Division and all its assigned duties, tasks, and areas of responsibility.

2. Oversees the day-to-day Property Management operations of all Many Mansions’ managed properties, including but not limited to, applicant processing, leasing, resident relations, vendors, maintenance, janitorial, rent collection, contracts, collections, security deposits, move-in/move-out, transfers, Fair Housing, policies, procedures, procurement, inventory control, evictions, monitoring overall financial performance, regulatory compliance, reporting, etc.

3. Oversees the direct day-to-day supervision of the Division’s staff, including but not limited to, its Regional Managers, Community Managers, and Maintenance staff.

4. Oversees human resources’ policies and procedures within the Division, including but not limited to, hiring, training, supervision, job assignments, compensation, discipline, employee relations, evaluations, and promotions.

5. Prepares, updates, and participates in the preparation and implementation of all strategic and operating plans concerning the management of all Many Mansions’ managed properties.  This includes preparing and updating all Property Management contracts, Property Management Plans, Tenant Selection Plans, and Affirmative Marketing Plans. This includes participating in all Annual Operating Plan and Long-Range Facilities Plans.

6. Participates in the preparation and implementation of all Many Mansions’ managed properties’ operating budgets and forecasts.  Prepares reports explaining budget variances and other material changes.

7. Provides monthly operating reports and analysis upon the status, condition, operations, and direction of Many Mansions’ managed properties, including the Division’s staff and activities. Prepares and assists in the preparation of certain regulatory reports, disclosures, audits, and financial statements, as required.

8. Develops and implements a training program for Division staff. This includes training staff on all aspects of Property Management (including but not limited to fair housing, operations, safety, Yardi, tax credits, regulatory compliance, etc.) and facilitating outside training.

9. Acts as a spokesperson for the organization.  Engages with the community and the organization’s stakeholders to communicate its mission, its objectives, its operations, its programs, and its value to the community.  Serves and participates in outside organizations and activities to engage and promote the mission and relations of the organization.  Acts as the staff liaison for the Many Mansions Property & Asset Management Committee.

10. Acts as the official Safety Officer for Many Mansions.  Heads the internal Safety Committee and is responsible for all emergency planning within the organization and its managed properties.

11. Other duties as assigned.

Qualifications & Conditions

Communication Possesses excellent communications skills, including but not limited to, the ability—

• To speak and write clearly, meaningfully, and persuasively;
• To speak, listen, and respond effectively with and among staff, agencies, residents, donors, lenders, investors, partners, and community members;
• To give presentations and speak effectively before groups and organizations.

Computer Skills:
Has proficiency in computer and computer applications, including Microsoft Office programs (Word, Excel, PowerPoint, and Outlook), social media, and data management programs. To give presentations and speak effectively before groups and organizations.

Driving:
Driving is required for this position. Therefore, the staff member must have the legal ability to drive a motor vehicle in California, proof of a valid California driver’s license, and adequate motor vehicle insurance.

Education, Experience, & Certifications:

Has substantial education and managerial experience in nonprofit affordable housing.  This includes, but is not limited to,–

• Bachelor’s degree or higher from a four-year college or university. Major should be in Real Estate, Finance, Accounting, Business, or other related areas;
• Ten years’ work experience in property management, with a preference in property management for affordable housing properties;
• Extensive experience in tax credits, Section 8, and affordable housing financing (e.g., MHP, HOME, tax exempt bonds, AHP, etc.); and
• Two years in management in a supervisory role.

The position also requires an active California real estate salesperson or broker’s license.    There is also a strong preference for advanced designations and certifications from such leading property management/asset management organizations as IREM, etc.

Leadership & Other Skills:
Has a demonstrated ability to work well with others and provide leadership.  Must be self-motivated, creative, and have ability to set priorities independently. Must be able to adhere to all company policies and procedures, in addition to all State, federal and local laws and regulations.

Mathematical & Reasoning Skills:
Possesses excellent mathematical and reasoning skills.  This includes, but is not limited to, the ability to perform basic mathematical skills (add, subtract, multiply, divide, fractions, decimals, etc.), the ability to resolve practical problems and deal with a variety of concrete variables in situations where only limited information exists, and the ability to interpret data and/or instructions.

Physical Demands:
While performing the duties of this job, the staff member is regularly required to sit, use hands to finger, handle, or feel objects, tools and/or controls, talk and hear. The staff member is occasionally required to stand, walk, and reach using feet, legs, back, arms and hands. The staff member must be able to lift and/or move up to 20-40 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, depth perception and the ability to adjust focus.

Work Environment:
This job position has a moderate to high stress work environment.

The work environment may have frequent interruptions, time constraints, and emotional demands.  Noise level is low to moderate. The corporate culture is friendly and goal oriented.

The work environment characteristics described here are representative of those a staff member encounters while performing the essential functions of this job.

There must be willingness and an ability to work nights and weekends, as needed.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential duties and functions.